Registered Tax Agent
CPA-Qualified Team
Sydney · Homebush · Brisbane
The terms on which Ideal Business Group provides accounting, tax and advisory services to its clients.
This engagement letter and the accompanying terms and conditions set out the basis on which Ideal Business Group provides its services to you. Please read them carefully.
This engagement starts on Proposal commencement date, 07/08/2025.
The terms of this engagement letter will continue to apply for future engagements unless otherwise agreed.
You have requested that we provide the Services as outlined in the service summary attached within this document.
Only the Services which are within the service summary in this document are included within the scope of this engagement. If there is additional work that you wish us to carry out which are not listed within, please let us know and we will discuss with you the basis upon which that additional work can be included in this engagement. If we agree to carry out additional services for you, we will provide you with a new or amended engagement letter. If we do not, those additional services will be provided under this engagement letter.
We will provide the Services to you in accordance with the relevant professional and ethical standards issued by the Accounting Professional & Ethical Standards Board (APESB).
Our services are limited exclusively to those you have engaged us to perform. Unless otherwise specified in the engagement letter, our services cannot be relied upon to disclose irregularities and errors, including fraud and other illegal acts, in your affairs.
The Services are provided only for the benefit of Client name. We are not liable to any other person in respect of the Services.
Our fees will be charged in accordance with the attached terms and conditions. Please review these to ensure you understand the basis of our charges and our payment terms.
Please confirm your agreement to the terms of this engagement letter by signing and returning one copy of this letter to us. You will also be deemed to have accepted the terms of this engagement by providing instructions to us to provide services to you, but you must still provide a signed copy of this letter as soon as possible.
You confirm that you, and any other person you nominate in writing from time to time (provided we have acknowledged such nomination), are authorised to give us instructions and information on behalf of all persons we are acting for and to receive our advice and documents on their behalf.
If we are acting for a business, and we receive conflicting advice, information or instructions from different persons, we may refer the matter to the board of directors, partners or proprietors (as applicable) and act only as requested by them.
We will advise you and your [spouse/partner] on the basis that you are a family unit with shared interests. We may deal with either of you and may discuss with either of you the affairs of the other. If you wish to change these arrangements, please let us know.
We may be required to verify your identity for the purposes of the anti-money laundering laws. We may request from you such information as we require for these purposes and make searches of appropriate databases.
You must provide us with all information necessary for dealing with your affairs including information which we reasonably request, in sufficient time to enable our services to be completed before any applicable deadline. We will rely on such information being true, correct and complete and will not audit the information.
You authorise us to approach such third parties as may be appropriate for information that we consider necessary to deal with your affairs.
You must keep us informed on a timely basis of changes in your circumstances that may affect our services.
To the extent our services involve the performance of services established by law, nothing in the engagement letter or these terms reduce our obligations under such law.
You must not act on advice given by us on an earlier occasion without first confirming with us that the advice is still valid. Our services are limited exclusively to those you have engaged us to perform. Unless otherwise specified in the engagement letter, our services cannot be relied upon to disclose irregularities and errors, including fraud and other illegal acts, in your affairs.
Where our engagement is recurring, we may amend our engagement letter and these terms where we consider it is necessary or appropriate to do so. If you do not accept such amendments, you must notify us promptly in which case you may terminate our engagement in accordance with section 18 below and those amendments will not apply prior to such termination.
We will endeavour to record all advice on important matters in writing. Advice given verbally is not intended to be relied upon unless confirmed in writing. If we provide verbal advice (for example during a meeting or telephone conversation) that you wish to rely on, you must ask us to confirm the advice in writing.
We will not provide you with investment or financial advice regulated under the Corporations Act 2001 (Cth) unless we have expressly agreed to do so in writing, specifying an applicable Australian Financial Services Licence number.
We will comply with the professional and ethical standards of the Accounting Professional and Ethical Standards Board, available at apesb.org.au. This includes APES 110 _Code of Ethics for Professional Accountants (including Independence Standards), which among other things contains provisions that apply if we become aware of any actual or potential ‘non- compliance with governing laws or regulations (NOCLAR). Where any such non-compliance poses substantial harm (such as serious adverse consequences to investors, creditors, employees, auditor, group auditor or the public), we may be required to disclose the matter to an appropriate authority.
We will inform you if we become aware of any conflict of interest in our relationship with you (including between the various persons this engagement letter covers) or in our relationship with you and another client. Where conflicts are identified which cannot be managed in a way that protects your interests then we will be unable to provide further services to some or all of the persons to whom this engagement applies. If this arises, we will inform you promptly. We may act for other clients whose interests are not the same as or are adverse to yours, subject to the obligations of conflicts of interest and confidentiality referred to above.
Our fees will be charged on the basis set out in the engagement letter and have been set based on the level of skill, responsibility, importance and value of the advice, as well as the level of risk.
If we have provided you with an estimate of our fees for any specific work, this is an estimate only and our actual fees may vary.
We may provide a fixed fee for the provision of specific services. If it becomes apparent to us, due to unforeseen circumstances, that a fixed fee is inadequate, we may notify you of a revised figure and seek your agreement to it.
For out of scope services and works not agreed, we may charge an hourly rate for works, upon notification to you. The members of our team who will be primarily responsible for carrying out the Work and their standard hourly rates are as follows:
| Position | Hourly Rate (Inc GST) |
|---|---|
| Principal | $330.00 – $440.00 |
| Accountant | $165.00 – $275.00 |
| Secretarial/Admin | $88.00 – $132.00 |
In some cases, you may be entitled to assistance with your professional fees, particularly in relation to any investigation into your tax affairs by the ATO. Assistance may be provided through insurance policies you hold or via membership of a professional or trade body. Other than where such insurance was arranged through us, you will need to advise us of any such insurance cover that you have. You will remain liable for our fees regardless of whether all or part are to be paid by someone else.
Any disbursements and expenses we incur in the course of performing our services will be added to our invoices where appropriate.
Unless otherwise agreed to the contrary, our fees do not include the costs of any counsel, or other professionals or third parties engaged with your approval.
We may charge interest on late paid invoices at the rate of 2.5% above the RBA cash rate. We may also suspend our services or to cease to act for you on giving written notice if payment of any fees is unduly delayed. We intend to exercise these rights only where it is fair and reasonable to do so.
In consideration of this agreement and to better secure payment of the Costs and any other moneys that you owe us (including any disbursements), you agree, with full title guarantee, to mortgage and charge to and in our favour all of your legal and equitable right, title and interest, both present and future, in any property that you currently own or subsequently acquire.
You acknowledge that the security interests given under this clause give us an equitable interest in any property you own or in the future acquire. You authorise us to lodge, and consent to us lodging at any time, a caveat against any real property you own or in the future acquire in the appropriate land titles register in any State or Territory of Australia.
Interest will be charged on any amounts unpaid after the expiry of 30 days after a tax invoice is given to you. Our tax invoices will specify the interest to be charged.
In consideration of us agreeing to perform the Work, the Guarantor: guarantees the performance by you of all your obligations under this agreement or otherwise arising from us performing the Work; and indemnifies us against any cost or loss arising as a result of any default by you in paying invoices rendered by us.
We may seek to recover any loss from the Guarantor before seeking recovery from you and any settlement or compromise with you will not release the Guarantor from its obligation to pay any balance that may be owing to us. If the Guarantor comprises more than one person, we may at any time proceed against any or all of them in respect of the Guarantor’s obligations under this clause.
The guarantee in this clause: (a) is a continuing guarantee and remains in full force until your obligations under this agreement have been paid and performed in full; and is binding on the Guarantor, its executors, administrators and assigns.
In the event of a default in payment of our invoice for a period of greater than 30 days, we may seek to lodgment of a payment default registration via Creditor Watch. The payment default shall not be removed
If permitted by law or professional guidelines, we may exercise a lien over all materials or records in our possession relating to all engagements for you until all outstanding fees and disbursements are paid in full.
Where an outstanding debts arises, the client charges in favour of IBG Accountants Pty Ltd (ABN: 60 688 035 501) all of its estate and interest in any real and personal property, whether held in its own right or as capacity as trustee, the client owns at present and in the future with the amount of its indebtedness hereunder until discharged.
The client appoints as its duly constituted attorney IBG Accountants, from time to time to execute in the client’s name and as the client’s act and deed any real property mortgage, bill of sale or consent to any caveat IBG Accountants may choose to lodge against real property that the client may own in any Land Titles Office in any state or territory of Australia, even though the client may not have defaulted in carrying out its obligations hereunder upon written notice and demand to the client (in the event that there is no default by the client in carrying out its obligations hereunder).
By entering into this agreement with IBG Accountants, the client has granted the right to place a charge, mortgage or other security interest (including a security interest as defined in the Personal Property Securities Act 2009 (PPSA)) over or in respect of real or personal property, and those charges, mortgages or other security interests and the terms which directly or indirectly create rights, powers or obligations.
We may maintain a trust account or a third parties for dealing with client monies on their behalf. We can only accept money into our trust account or a third parties trust account on your behalf if you have provided us with a written trust account authority letter which details the authority given to us in relation to that trust money.
We will take all reasonable steps to keep your information confidential, except where:
We need to disclose your information to our service providers (including auditors of client monies if applicable) or regulatory bodies in performing the services, our professional advisers or insurers or as part of an external peer review from time to time. Our files may also be subject to review as part of the quality review program of The Institute of Public Accountants (IPA) [and insert other bodies as appropriate]. By accepting this engagement you acknowledge that, if requested, our files relating to this engagement will be made available under this program. We will take reasonable steps to ensure any such recipient (other than a regulatory body) keeps such information confidential on the same basis; We are required by law, regulation, a court of competent authority, or those professional obligations referred to in section 8 above, to disclose the information; or You give us permission to disclose the information.
We may retain your information during and after our engagement to comply with our legal requirements or as part of our regular IT back-up and archiving practices. We will continue to hold such information confidentially. We may mention that you are a client for promotional purposes.
Collection of your personal information We will collect personal information from you in the course of undertaking the Work. We may also obtain personal information from third party searches, other investigations and, sometimes, from adverse parties.
Name and address information required We are required to collect the full name and address of our clients by rule 93 of the Uniform General Rules. Accurate name and address information must also be collected to comply with the trust account record keeping requirements of rule 47 of the Uniform General Rules and to comply with our duty to the courts.
If you do not provide us with the full name and address information required by law, we cannot act for you. If you do not provide us with any other personal information that we request, our advice may be wrong for you or misleading.
Use and disclosure of your personal information Your personal information will only be used for the purposes for which it is collected or in accordance with the Privacy Act 1988 (Cth). For example, we may use your personal information to provide advice and recommendations that take account of your personal circumstances.
Depending on the nature of your matter, the types of bodies to whom we may disclose your personal information include the courts, the other party or parties to litigation, experts and barristers, the Office of State Revenue, PEXA Limited, other statutory bodies, the Registrar General and third parties involved in the completion or processing of a transaction.
We will not disclose your personal information overseas unless your instructions involve dealing with parties located overseas. If your matter involves parties overseas, we may disclose select personal information to overseas recipients associated with your matter in order to perform the Work.
Speak with an expert today and see how Ideal Business Group can support your next move.
1300 043 325